The business benefits of epsys
The benefits for your buyers
epsys provides an essential toolset for the modern procurement professional.
It is often said that the most challenging issue in procurement is the implementation and maintenance of a contract, not it’s initial negotiation. An epsys system will equip procurement functions with the toolsets to ensure the implementation and maintenance of contracts is carried out swiftly and efficiently.
It’s a complex task to ensure that individual operating units are presented with the correct price file across diverse categories of supply. An epsys e-Procurement solution streamlines this process by managing the process and, if required, help buyers responsible for each category to construct multiple prices files and assign them to individual users.
Real time trading data is captured on a line by line basis which allows deep interrogation of a purchasing profile leading to an ability to utilise past trends to negotiate improved deals.
Reporting is real time and extensive and can be used both for the provision of management reports on behalf of clients or internally to track spend on a site by site basis.
Implementing an epsys system across an organisation will enable procurement managers to benefit from:
- Supplier performance monitoring
An extensive range of reports and data extracts to ensure informed decision making. - Product substitution visibility
Monitoring of supplier activity to ensure appropriate cost, minimal substitution, quality and service levels are maintained. - Management information by product line
Real time detail of who is buying what, from whom, where and at what price. - Price management, change and control
Dynamic maintenance of contract and catalogue prices by exception eliminating potential price drift. - Contract monitoring
Real time data is available to accurately measure contract performance and compliance. - Range and supplier consolidation
Toolsets that support a controlled program of product and/or supplier consolidation. - Enforced compliance
Tools are available to ensure purchasing can only be made from designated contract sources or to take advantage of special offers and promotions.
Key benefits
epsys specifically addresses a number of key challenges which often arise within organisations who need to control their spend throughout their estates, namely:
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Streamlining workloads
associated with the processing of the many financial transactions carried out both at individual units and head office.
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Time saving
electronic automation of day-to-day processes and business reporting transforms operational efficiency.
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Finance system integration
seamless transfer of key trading data and reconciled/accrued invoice files into your main finance system.
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Complete invoice and catalogue price control
ensures that orders are placed against agreed prices to maximise financial potential.
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Standardised ordering system
build multiple supplier orders across diverse categories from one screen set.
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Point of order budget control
promotes correct phasing of purchases through a budget cycle.
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Reduced administration costs
associated with order, invoice and credit processing time.
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Reduced administrative errors
automatic, line by line invoice checking to identify creep and other errors.
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Enhanced management information
specifically designed to target buying effectiveness and operational improvement.
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Comprehensive purchasing analysis
with real time, product level detail.
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Improved financial control
with full order to pay transparency.
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Reduced operational costs
associated with supplier management.
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Increased accuracy
with instantaneous point of order budget control.
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Improved supplier performance
through integrated supplier KPI tracking.
