Epsys Supply Chain Management

Functionality from online ordering to payment

Benefiting from 20 years of specialist experience in procurement, epsys is able to deliver efficiencies across your entire buying cycle. This starts with intuitive tools that manage suppliers, product ranges and price files.

Not only is epsys supply chain management software already integrated with hundreds of major suppliers, it is also simple to enable online trading with new suppliers, from large national wholesalers to shops on your local high street if your needs demand.

Through a simple supplier integration portal, price files are submitted for approval before they go live, and you have complete control over which products and ranges are presented to your operational teams. You can even create your own marketplaces where the system will identify best price by supplier, by product. In addition, menu-driven ordering, powered by our integrated recipe costing function, ensures that product volumes are correctly ordered to help protect your margin. An intuitive purchase order facility, with appropriate approval hierarchies if required, makes ordering non-catalogued goods just as simple and captures all purchasing information so everything is visible, in real time.

Upon delivery, epsys continues to add value, automatically reconciling price and pack size detail against orders placed, and highlighting discrepancies so that credits can be requested electronically from suppliers where pricing or delivery errors have occurred.

Since epsys contains real time product pricing it delivers really effective stock management and valuation functionality. The seamless integration of product price management, stock control and valuation as well as its ability to receive, reconcile and approve supplier invoices electronically makes both forecasting and margin control simple, saving you money in human resources and in operational efficiency.

Functionality spotlight

  • Dynamic supplier, product and pricing management.

  • Online ordering, routed to each of your chosen suppliers.

  • Menu-driven ordering along with automated order compilation.

  • Intuitive purchase order facility for non-catalogued goods and services.

  • Electronic invoice receipt, reconciliation and approval.

  • Automated credit to rectify pricing or delivery errors.

  • Invoice / accrual integration with existing finance systems.

  • Stock management and valuation.

  • Margin and profit management, plus real-time cost forecasting.