e-Procurement Services for FE / HE Institutions

Making sure outlets are buying from approved sources, including OJEU arrangements, can be challenge. epsys will provide the means to present only approved supply arrangements and then manage the order process right through to invoice reconciliation.

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FE/HE Institutions

What epsys can do for YOU:

epsys is an e-Procurement service that provides a single source solution for FE/HE Institutions who need to ensure that each property within their estate is purchasing effectively, and in line with their buying policies.

Designed to manage a compliant regime but with the flexibility to allow local choice where necessary, epsys has proven to be a versatile e-Procurement solution.

epsys is purpose built as a single integrated system, to effectively manage a supply chain, from relaying supply catalogues to order processing, seamlessly incorporated within a finance control and accounting system.

epsys creates a dynamic network, linking all key people across all departments to your chosen range of suppliers.

The benefits of epsys for FE/HE Institutions are:

Choosing to use epsys within your business will open up the opportunity to benefit from a series of optional features such as:

Testimonial:“making our buying process less expensive and more efficient was our goal. epsys delivers the tools to manage all the key elements of a buying process via a single portal. We now have total control of who we trade with and at what cost. It’s an incredibly powerful application.”

Key benefits

epsys specifically addresses a number of key challenges which often arise within organisations who need to control their spend throughout their estates, namely:

  • Streamlining workloads

    associated with the processing of the many financial transactions carried out both at individual units and head office.

  • Time saving

    electronic automation of day-to-day processes and business reporting transforms operational efficiency.

  • Finance system integration

    seamless transfer of key trading data and reconciled/accrued invoice files into your main finance system.

  • Complete invoice and catalogue price control

    ensures that orders are placed against agreed prices to maximise financial potential.

  • Standardised ordering system

    build multiple supplier orders across diverse categories from one screen set.

  • Point of order budget control

    promotes correct phasing of purchases through a budget cycle.

  • Reduced administration costs

    associated with order, invoice and credit processing time.

  • Reduced administrative errors

    automatic, line by line invoice checking to identify creep and other errors.

  • Enhanced management information

    specifically designed to target buying effectiveness and operational improvement.

  • Comprehensive purchasing analysis

    with real time, product level detail.

  • Improved financial control

    with full order to pay transparency.

  • Reduced operational costs

    associated with supplier management.

  • Increased accuracy

    with instantaneous point of order budget control.

  • Improved supplier performance

    through integrated supplier KPI tracking.